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Admissions Officer

By February 19, 2024No Comments

The Admissions Department is the first point of contact for new parents and agents, therefore a professional, warm and friendly approach is essential. The Admissions Officer reports to the Head of Admissions and Recruitment and is responsible for the smooth running of the admission process, from the initial enquiry through to registration and then conversion to enrolment. The Admissions Officer needs to have an overview of the School and be able to respond quickly to enquiries. The Admissions Officer is required to monitor enquiries, visits and conversions and give detailed reports to the Head of Admissions and Recruitment. Hours full time, based within Windermere School .


1.1 To assist the Head of Admissions and Recruitment with all matters relating to pupil admissions to the Junior and Senior School

1.2 To maintain the admissions database, ensuring that enquiries are handled effectively and tracked right through to admission, including the production of up-to-date weekly status reports for the Junior and Senior School.

1.3 To plan and organise interviews, tasters and visits for prospective pupils, agents, alumni, etc

1.4 To be well informed about the School’s academic and extra-curricular offer and the working of the School.

1.5 To be responsible for all routine correspondence, including letters, forms, Information packs, etc

1.6 To understand and communicate the School’s ethos and approach in all communications and interactions with prospective parents and pupils.


Undertake administrative and clerical duties in support of the Head of Admissions and Recruitment, including (but not exclusively):

2.1 To produce regular weekly reports concerning applicants and numbers.

2.2 To record and update all relevant information on the admissions system (Open Apply and SIMS).

2.3 To be the contact for enquiries concerning admissions.

2.4 To arrange online assessments for prospective pupils, where appropriate

2.5 To contact “feeder” schools for pupil references.

2.6 To assist with the preparation of all Scholarship documentation, including enquiries, application forms, examination packs, interviews and results letters.

2.7 To assist with the preparation of all Induction / Transition Day documentation, including letters, forms, certificates.

2.8 To produce “squared sheets” (ie details of joiners, leavers, changes in status) from the admissions database when such changes arise, usually termly, and submit to the relevant staff

2.9 To produce weekly tours, tasters and interviews schedules and submit to all staff

2.10 To produce accurate reports / lists (enquiries, applications, schools, agents, etc) when required by other members of staff

2.9 To create files for new pupils and pass to the School Secretary when the admissions process has been completed.

2.10 To assist the Head of Admissions and Recruitment in maintaining a database of feeder schools and appropriate national educational bodies.

2.11 To assist the Head of Admissions and Recruitment with updating and maintaining accurate Form Lists

To carry out any other duties that might reasonably be required.


3.1 To assist the Head of Admissions and Recruitment in maintaining a database of international agents, international feeder schools and appropriate international educational bodies.

3.2 When necessary, to assist the Head of Admissions and Recruitment in planning visits to schools, agents and fairs abroad, in target countries.

3.3 To assist the Head of Admissions and Recruitment in maintaining accurate pupils’ immigration records and documentation

3.5 To maintain and keep up-to-date records of Visas and passport details.


The post-holder’s responsibility for promoting and safeguarding the welfare of children and young people for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with the School’s Child Protection Policy Statement at all times. If in the course of carrying out the duties of the post the post-holder becomes aware of any actual or potential risks to the safety or welfare of children in the school s/he must report any concerns to the school’s Child Protection Officer.

Windermere School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Job Type: Full-time

Salary: £21,060.00-£22,987.00 per year


  • Company pension
  • Discounted or free food
  • Free parking
  • On-site parking
  • Sick pay


  • Monday to Friday


  • GCSE or equivalent (required)

Work Location: In person

Reference ID: Admissions Officer

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