Salary: NJC Scale 5, Points 12 – 15 (Inner London)
Job type: Full Time, Permanent
Apply by: 17 November 2025
Job Description – Admissions Officer
Post: Admissions Officer
Accountable to: Office Manager
Grade / Range: NJC Scale 5, Points 12 – 15 (Inner London)
Salary: £31,586 – £32,995 per annum (FTE £34,359 – £35,892 per annum)
Working pattern: Full-time (35 hours per week)
Monday – Friday, 8.00 am – 4.00 pm
Term-time plus two weeks (41 weeks)
Including working on Saturdays in October / November for banding tests
Contract: Permanent
Location: City of London Academy Islington
Disclosure level: Enhanced
Main Purpose
● To be responsible for all matters relating to academy admissions.
● As an integral member of the administration team, the post holder will assist with provision of an efficient and confidential administrative and admissions service within the academy.
● The post holder will work as part of the front of house team on reception.
Key Accountabilities
Admissions (All year groups)
● Handling all email and telephone enquiries relating to admissions including casual transfers and sixth form admissions.
● Organisation and administration of all admissions related events and activities such as the open mornings/evening, banding tests, student induction and tours for parents wishing to visit the academy.
● Entering pupil data onto the computer from applications received for admission for all phases of academy entry. Checking admission application forms and requesting further information from parents and schools where necessary.
● To assist with the administration of annual Year 6 intake procedures.
● Preparation and distribution of information packs to parents.
● Liaison with Islington LA to share information and coordinate on allocation of new academic year places in-year activity and reporting regular wait list status updates to wait list applicants, maintenance of waiting lists.
● To arrange and carry out new admission meetings for new parents/carers plus Heads of Year meetings, facilitating students’ smooth transition into the school whilst ensuring all relevant checks are carried out and documentation collated including causal transfers.
● The off-rolling of students through liaison with the Local Authority and onward destinations, and the organisation of all tasks in relation to student leavers.
● Ensuring Year 6 data entered on SIMs and Parent Pay ready for the new academic year.
● Working closing with the Head of Year 7/Second in Charge Head of Year 7 transition to ensure a smooth move from primary to secondary school for all students.
● To assist with the administration of the Parent Pay cashless system with regard to parent accounts and free school meals in a timely manner, ensuring confidentiality and enabling students to purchase food when required.
Administrative
● To provide administrative support to the office.
● To be the front of house representative providing first line support to students, parents, staff and other visitors to the college.
● To provide and lead on managing Academy Leavers to ensure the process is followed correctly and efficiently.
● To answer telephones, take messages and / or transfer to appropriate staff.
● To manage incoming emails and referring to appropriate members of staff as necessary and pass on messages accurately as required.
● To order supplies and equipment, including receipt of deliveries as and when necessary.
● Create and modify documents using Microsoft Office / G-Suite.
● To provide a general administrative service, including but not limited to photocopying, filing, data entry, financial record keeping and distribution of post.
● To use and maintain information management systems for data entry and retrieval as required.
● To design produce and maintain displays throughout the Academy.
● To be responsible for reprographics of academy documents and learning materials.
● To attend appropriate inset.
● To provide administrative support for the school census.
● To be responsible for the maintenance of confidential records.
● To provide administrative support with the pastoral team with managed moves and home elective studying.
First Aid
● To be an appointed first-aider and administer first aid.
● To ensure completion of associated administration including accident recording and notification to relevant agencies.
General
● To carry out duties in accordance with health and safety legislation and the school policy.
● Contribute to school development through identified communication and consultation channels.
● To respect the confidential nature of information relating to the school and its students.
● To identify your own training needs and a willingness to attend training/courses.
● Comply with any reasonable request from management to undertake work of a similar level that is not specified in this job description.
Safeguarding Children
COLAT is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including enhanced DBS checks.
The above responsibilities are subject to the general duties and responsibilities contained in the Statement of Conditions of Employment. The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed.
The person undertaking this role is expected to work within the policies, ethos and aims of the Trust and to carry out such other duties as may reasonably be assigned. The post holder will be expected to have an agreed flexible working pattern to ensure that all relevant functions are fulfilled through direct dialogue with employees, contractors and community members.
English Duty
This role is covered under part 7 of the Immigration Act 2016 and therefore the ability to speak fluent spoken English is an essential requirement for this role.
Attached documents
For more information on how to apply, please click here.
